Reasons to Stop Using Spreadsheets in Project Management #infographic

 

Reasons to Stop Using Spreadsheets in Project Management #infographic

There are spreadsheets everywhere. There are some people who love them, others who hate them. They're useful for number crunching, report generation, and data tabulation. But for project management, they're bad. We'll briefly discuss the past of spreadsheets in this blog post. We will also describe why you should avoid using project management spreadsheets.

... "A" spread sheet "or spreadsheet with a spreadsheet. It is a large paper sheet with columns and rows that organizes transaction data. [It] depicts all the expenses, revenue, taxes, and other related data for a manager to review on a single sheet of paper ....

Even if accountants used large sheets of paper, several sheets will often be needed! Computer developers discovered that spreadsheets could be computerised as personal computers were introduced. And that's how the concept of digital spreadsheets was born.

Reams of paper are saved using electronic spreadsheets. That is an evident advantage. But the key advantage is the opportunity to apply number crunching formulas. Accountants will have to carry out calculations by hand before computers. The idea that a machine could compute outcomes automatically was groundbreaking!

Many people have acquired machines only to use spreadsheet programs. Thus, while computers made electronic spreadsheets possible, in the popularization of personal computers , electronic spreadsheets played a huge role.

By the 1990s, the strong market leader in spreadsheet technology was Microsoft Excel. It was ubiquitous and almost all the machines had it. It remains quite common even today.

You would need to deal with papers, presentations, brochures, graphics, or other files to complete a job. But within a spreadsheet, you can not connect files! This is a serious restriction.

It is an absolute pain to prioritize tasks on a spreadsheet. By putting higher-priority tasks above lower-priority ones, the first choice is to prioritize by row order. But it's very boring to have to constantly shift rows up / down, as you might imagine.

Alternatively, a 'Priority' column can be added. So it is all the more boring to check a column for updates. The column would, technically speaking, be overlooked much of the time. And essential tasks can fall through the cracks as a result.

Deleting them from the spreadsheet will be the easiest way to deal with completed tasks. But wait, if you do that, you're going to miss crucial details about who, and when, completed what mission.

Another alternative is for completed tasks to be strike-out (i.e. cross-out). But if you do so, it is possible so complete and incomplete tasks will get in each other's way. You might move the tasks to the bottom of the spreadsheet or to another worksheet, but that sounds pretty slow and painstaking.

Reasons to Stop Using Spreadsheets in Project Management #infographic

infographic by: www.boardbell.com

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